Project Contract Management Services

Javelin offers the ‘best practice’ contract management services with a holistic approach to the contracting process i.e. we are offering services for the combined, pre- and post award phases of the contract.

Some of these include:

• Drafting of various forms of Contract including procurement, construction, engineering services, supply, consultancy services, licensing services, heads of agreement, annual contracts, non-disclosure agreements, and confidentiality agreements covering wide range of industries;
• Analysis of contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, company policies and objectives;
• Preparation of entire tender documentation;
• Managing tender process;
• Development of Evaluation procedures, Evaluation of tenders;
• Developing negotiation strategy and leading negotiation of all commercial and technical aspects of the contract;
• Managing approval and execution process in accordance with company policies and procedures;
• Serving as a point of contact for contracting entity on contractual matters, acting as contractual “middleman” between company employees and contracting entity ensuring timely review and approval/reconciliation of variations;
• On all standard and non-standard contracts providing recommendation and negotiating directly with contracting party’s legal advisors or commercial staff until consensus has been reached;
• Maintaining contractual records and documentation;
• Providing guidance on all contractual matters to project managers or other operational staff, including training to new project managers and other employees in contracting practices and procedures;
• Developing and implementing procedures for contract management and administration in compliance with company policy. As appropriate influencing company policies;
• Monitoring compliance by company employees with established procedures, identifying areas of recurrent pressure;
• Collaborating with Risk Management and Finance Departments to co-ordinate contractual insurance requirements;
• Evaluation of financial/economic impact of various terms and options in the contracts;
• Ensuring that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation;
• Handling on-going issues and change management;
• Monitoring contract compliance (milestones, deliverables, invoicing etc.);
• Ensuring timely preparation of all necessary reports in line with company policy and procedures;
• Ensuring timely contract close-out, extension or renewal.