Javelin offers the ‘best practice’ contract management services with a holistic approach to the contracting process i.e. we are offering services for the combined, pre and post-award phases of the contract.

Some of these include:

• Drafting of various forms of Contract including procurement, construction, engineering services, supply, consultancy services, licensing services, heads of agreement, annual contracts, non-disclosure agreements, and confidentiality agreements covering the wide range of industries
• Analysis of contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, company policies and objectives
• Preparation of entire tender documentation
• Managing the tender process
• Development of Evaluation procedures, Evaluation of tenders
• Developing negotiation strategy and leading negotiation of all commercial and technical aspects of the contract
• Managing approval and execution process in accordance with company policies and procedures
• Serving as a point of contact for contracting entity on contractual matters, acting as contractual “middleman” between company employees and contracting entity ensuring timely review and approval/reconciliation of variations
• On all standard and non-standard contracts providing recommendation and negotiating directly with contracting party’s legal advisors or commercial staff until consensus has been reached
• Maintaining contractual records and documentation
• Providing guidance on all contractual matters to project managers or other operational staff, including training to new project managers and other employees in contracting practices and procedures
• Developing and implementing procedures for contract management and administration in compliance with company policy. As appropriate influencing company policies;
• Monitoring compliance by company employees with established procedures, identifying areas of recurrent pressure
• Collaborating with Risk Management and Finance Departments to coordinate contractual insurance requirements
• Evaluation of the financial/economic impact of various terms and options in the contracts
• Ensuring that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support the implementation
• Handling on-going issues and change management
• Monitoring contract compliance (milestones, deliverables, invoicing etc.)
• Ensuring timely preparation of all necessary reports in line with company policy and procedures
• Ensuring timely contract close-out, extension or renewal